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Andrew Nebbett Antiques

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Google Apps - Reading your email online

Written by Jack Bremer

Tuesday, 12 June 2007

If you've chosen to use Google's fantastic "Apps For Your Domain" solution which we have customised for your company, then here are some helpful tips on its use and configuration for Outlook.

Logging in to webmail:

Go to your login page, located at http://email.yourdomain.com - e.g. http://email.3bweb.com (note that there is no www in the address!)
Log in using your username and password (the username is the part before the @ in your email address)
You will be presented with the GMail interface where you can see your inbox in the centre, and the other email categories on the left-hand column
Feel free to use this interface to read, reply-to and compose email - it's Jack's preferred email solution!

If you'd prefer to use Outlook 2003 to send and receive emails:

Log in as above, then click on "settings" at the top right of the screen
Click on "Forwarding and POP" in the dark yellow bar
Under "POP Download" click to "Enable POP" with the appropriate setting
Choose how you would like GMail to manage email after you have downloaded it to your Outlook (bear in mind that your GMail inbox is over 6GB in size and keeping email in here forever will eventually fill it up!)
Click on "Save Changes" at the bottom of the screen
Fire up Outlook, and let's play with the settings in there so you can get at the emails nicely!
Click on the "Tools" Menu in Outlook
Click on "Add a new e-mail account"
Choose "POP3" as the type of server and click on "Next"
Put your name how you would like it to appear (Jack likes this layout: NAME - COMPANY NAME)
Put your email address as the one you would like to send emails FROM
Choose the incoming mail server (POP3) as: pop.gmail.com
Choose the outgoing mail server (SMTP) as: smtp.gmail.com
Put your username as the entire email address
Put your password in as you would use to log in to webmail
Click on "More Settings"
Click on the "Outgoing Server" tab
Tick "My outgoing server (SMTP) requires authentication and ensure it is set to "use same settings as my incoming mail server"
Click on the "Advanced" tab
Tick both Incoming and Outgoing servers require "an encrypted connection (SSL)"
Ensure the Incoming (POP3) server port number is set to 995
Ensure the Outgoing (SMTP) server port number is set to 465
Click all the appropriate "OK" "Next" and "Finish" buttons to get back to Outlook, and hit the "Send and Receive" button...

Some things to bear in mind:

Google have decided that any email you send will be kept in your "Sent Items" and so will not deliver to your Outlook any emails you send to yourself. They will however appear through the web mail interface. Anyone else you copy in on the same email will receive it as normal.
Google's excellent spam filtering prevents email flagged as spam from being collected in your Outlook. If email is critical to your business, it can be worthwhile to check your spam folder through the webmail interface from time to time. (3B Web take no responsibility for wrongly flagged email - this is a 3rd party solution)
Google also provide a fantastic Calendar solution, and their "Docs & Spreadsheets" which allows for file sharing and collaboration without the need for Microsoft Office. If you would like these on your account, just let Jack know - there's no extra cost to switch them on for you!

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» 2 Comments

1Comment
on Wednesday, 10 September 2008 23:05by azadali

please help me to creat an email account

2"of course!"
on Thursday, 11 September 2008 13:04by Jack Bremer (3B)

We're delighted to assist with the setting up of email accounts as per your company's requirements. I will be emailing you direct and look forward to helping!

» Post Comment

"We were very fortunate to come across Jack Bremer and his brother Alex who own the website design agency 3B Web Design.
The design [of our new site] is much better. The flexibility and ease of managing it on a day to day basis is improved enormously." Communications Committee, www.lancingclub.org

Portfolio example:

Advantage Basement & Cellar Company Ltd.

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