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Joomla - Uploading a file (such as a PDF)
Written by Jack Bremer   
Wednesday, 13 June 2007
Note to non-3B customers
This guide covers insertion of files using JCE Editor v1.0.4 (not the Pro version) - this is not the standard Joomla WYSIWYG editor.
You will find as you use Joomla, that you will often want to link to a particular file for download. We need to address this in two stages - uploading the file from your computer to the web, and then inserting the link in your website for people to download...

To start with, open up the content item you wish to link to the file from, and in the tool bar click on the File Manager button: Insert File

Here's a brief overview of the important buttons. Remember that in Joomla you can hover the mouse on a button when you are not sure what it does, and a brief explanation will show up...

Directory Up Go Up Directory - Go back to the previous directory in the directory tree.
New Folder Create Folder - Create a new folder - it will ask you for a name.
Upload Upload File - Opens the Upload Dialog which allows you to select and upload a file from your computer to the current directory:



Help Help - Opens the Help pages - they really are helpful, I promise!
Rename Rename - Renames a file or folder. This action can only be performed on a single file or folder.
Delete Delete - Deletes a file, files or folder. Only single folders can be deleted, but multiple files can be deleted - great for spring cleaning and keeping your webspace well organised!
Inserting a File:
Inserting a File in a content item can be done in a few clicks. First, select the file you wish to use by clicking on its name. The file URL and Title will be inserted into the appropriate fields.

Next decide how you want the link to be displayed by changing the title to something appropriate and obvious ("2007 April Accounts" is far clearer than "click here").

  • Include Icon - If checked, this includes a small file icon in the link - great to show people that they are downloading a PDF for example.
  • Include Date - If checked, this includes the file date in the link - this is the date that you uploaded it to the site.
  • Include Size - If checked, this includes the file size in the link, in KB or MB as appropriate.

When you are done, click Insert to insert the link into the article.



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» 37 Comments
1"WYSIWYG?"
on Thursday, 17 July 2008 16:38by yasmin
hi,  
just wondering if anyone can help me understand how to upload pdf content so that it's either viewable or downloadable from the joomla site using what i beleive is the WYSIWYG editor. 
otherwise, this confusion is going to drive me insane  
thanks
2"Yasmin's request..."
on Thursday, 17 July 2008 16:42by 3B Web Design
Hi Yasmin, 
I've dropped you an email about our services - putting PDFs and other downloads or streaming content in a Joomla site is easy (once you know how!) if the site is built properly and uses the right tools to facilitate easy content management... 
Jack Bremer - 3B Web Design
3"pdf file viewing"
on Saturday, 02 August 2008 12:25by Rajesh
Hi, 
I want to directly view pdf file. Please help if you have solution. 
Thanks 
Rajesh
4"Rajesh - embedding PDF"
on Saturday, 02 August 2008 13:49by Jack Bremer - 3B
Hi Rajesh, 
In order to embed the PDF, rather than just link it, you'll want this Joomla extension (for Joomla v1.0.x only):  
http://snipurl.com/embed_pdf_joomla
5"Embedding pdfs on joomla"
on Monday, 15 September 2008 04:46by Amrita
hi there 
what do i need to do to embed a pdf file on a joomla site v1.5.x? 
tried putting a local m/c file link in an article but got the msg ur current security settings do not allow the file to be downloaded 
plz help
6"RE: "Embedding pdfs on jo"
on Monday, 15 September 2008 11:33by Jack Bremer (3B)
@ Amrita - I haven't tried embedding in Joomla v1.5 yet, but if the PDF is on your server (there are various ways to upload it) then you should be able to link to it using the "Insert File" button and browsing for it. 
 
We can either hope for a more conclusive answer in the replies, or you can contact us for assistance using the link in the main menu.
7"How to add a PDF doc"
on Wednesday, 22 October 2008 07:53by Tanmaya
Hi All, 
I m using Joomla 1.5 vs, i want to add one PDF to my article from admin side, so that it can be downloadable from the front end by the users, for that i installed JCE vs 1.0.5(com_jce_150, plg_jce_151, jce_advlink_docmanlinks, plg_mediaobject_150), then i changed the editor name in the config file, I got the new jce editor but i did n\\\'t get any option ther to upload a pdf file in my article.Plz help, what should i do for this??
8"RE: How to add a PDF doc"
on Wednesday, 22 October 2008 12:42by Teenum
Hi Tanmaya,  
the layout of the JCE editor is slightly different on 1.5. Highlight the text you want to use as the link to your article, and select the link button (the link button has changed as it has additional functions). A popup window will appear. The link button has the ‘upload’ option above the ‘Details’ window.  
 
I hope this helps
9"\\\\\\\\\\\\\\\"How"
on Wednesday, 29 October 2008 10:32by Tanmaya
Hi Teenum, 
Thanks for your reply. I got this, but i am not able to upload the PDF in to my project directory and the upload option does n't allow me to go out of the project directory to get the PDF file.So what i did is first i copied the PDF file to my Project directory which is a out of system process then I linked that file using this editor.So what i want to know IS there any option i can upload the PDF to my project directory using this Editor or any other userful Editor?Thanks
10"Flash problem in Joomla e"
on Wednesday, 29 October 2008 10:39by Tanmaya
Hi All, 
I got a problem while keeping any flash file inside editor. During save process what ever flash file i am keep it disappears from the editor.I don\\\'t know some how the settings is been changed.Because i tried the same with another Joomla project and that editor takes flash file.I am using  
joomla vs 1.5.I don\\\'t know where to change the settings to get it done.Please suggest.
11"serach module in joomla"
on Saturday, 01 November 2008 13:34by Tanmaya
Hi all, 
How to include mod_search module in my joomla template, I want to have search functionality in my joomla site.The template that I am using now does not have any search functionality.but I can't change the template now,I just want to add search functionality in that template.Please help
12"search module in joomla"
on Monday, 03 November 2008 11:50by Fraser
Hi Tanmaya, 
You don't need to change your template if you don't want to. You simply go to Modules --> Site Modules and find the search module. Publish it and assign it to a position that exists within your template (I'm guessing in a header or footer). If you want the search function to appear as its own position then you will have to edit the index.php/main template. If I was going to add a search module then I would include it within my header div and assign it to an un-used module (USER 8). This would be my code: 
 
<?php mosLoadModules ( 'user8', -1 ); ?> 
 
Once this is included in the template, then assign the search module to position "user8". Any further questions, let me know.
13"pdfs, powerpoints files"
on Thursday, 18 December 2008 18:11by SV
I am new to Joomla and need help in how to upload pdfs, powerpoints files content so that it's viewable from as an article. Thanks in advance.
14"Uploading a PDF"
on Thursday, 05 February 2009 18:02by Quincey
Hi I need help uploading a PDF so it's downloadable from the Joomla site. I've already added the PDF to the stories folder in the media manager but when I go to the content page that I want to add the PDF to and click on images, the PDF is not among the other jpgs in the gallery images pull down. Thanks for you help.
15"upload file"
on Saturday, 07 February 2009 03:38by kishore
i want user side file upload Component. I have seen some images. But how to download that component.Please send me the reply or url link..
16"Our replies..."
on Saturday, 07 February 2009 06:45by Jack Bremer - 3B
@SV -  
Embed PDF: http://snipurl.com/embed_pdf_joomla  
Embed Powerpoint (Zoho): http://snipurl.com/embed-powerpoint 
All-round tool: http://www.scribd.com/ 
 
@ Quincey - 
You're trying to put a PDF link in using the image manager - you need to put a PDF link in with the File Manager, that's all! 
 
@ Kishore - 
You want to get hold of the JCE Editor, and in particular the Extended File Manager plugin: 
http://www.joomlacontenteditor.net/downlo ads
17"No button"
on Friday, 13 February 2009 16:35by Richard
I cannot see a file manager button
18"linking to pdf"
on Wednesday, 18 February 2009 17:44by LJ
How do I link to a specific spot in a pdf? My pdf is large and I would like to link to a specific paragraph.
19"linking to PDF page"
on Wednesday, 18 February 2009 17:48by Jack Bremer - 3B
@LJ 
Use an Acrobat action command in the link as shown here: 
 
http://allmyfaqs.net/faq.pl?Link_to_a_PDF _page
20"Link"
on Wednesday, 08 April 2009 17:41by Julie
I want to add a downloadable file to a link but when I highlight the text and click the link it does not give me the option to search for the file. How do I do this? Can I add the search feature to my link options??
21"How to?"
on Sunday, 17 May 2009 10:40by Felix
I'm curious how to do that? What does it mean to be a 3B customer? Do I have to pay?
22"@Felix"
on Monday, 18 May 2009 09:47by Jack Bremer - 3B
@felix - no, you don't need to be a 3B customer (but it helps!!!) - we simply use JCE Editor on all our clients' sites, and this guide refers to that.
23"pdf viewing"
on Thursday, 11 June 2009 23:29by Bill
If you would like to have a pdf available for download and viewing...just add it to your images folder, then create a wrapper that points to the pdf. You can reference the wrapper as a menu item or as a link in any other content. 
As long as the visitor to the site has adobe reader installed, it will show up in the main window with options to print, save, etc...
24"file manager not free"
on Friday, 03 July 2009 23:58by Matt
Hi, i found this article and thought ah good. but you now have to pay for the file manager add on. what a load.
25"PDF Embed"
on Sunday, 26 July 2009 00:47by Laura
Great extension. Loaded very quickly. About 10 minutes from dowload to size teaking. for those who want to check it out in real time, I just added it to our site. http://www.meetnori.com/index.php?option=com_conte nt&view=article&id=63:how-the-budget-works -in-simple-terms&catid=38:with-next-10&Ite mid=59
26"Make a PDF downloadable"
on Monday, 27 July 2009 09:21by Nader
my problem is the same as Quincey . I want to insert a picture and link it to pdf file (in my stores) that can be downloadable. It’s weird ed because when I click on it (after publishing) , it just the picture appear in new page :((( NOT the pdf file ,I treid Jack Bremer-3B advice but still the same , I don’t know how can I do it .please help me , thanks in advance …..
27"example"
on Tuesday, 08 September 2009 20:35by aw
Can you provide a URL to an online example of how this works? Thanks.
28"Can't find File Manager I"
on Tuesday, 29 September 2009 05:58by MrDog
OK - I downloaded JCE 154 and installed it. I set JCE as the default editor for the admin user. I then went to create an article - and I certainly had a new toolbar compared to the old editor. But no sign of the File Manager icon you describe in the article - what am I doing wrong? I even installed the File Browser plugin but that made no difference - the File Browser plugin is listed as being in Row 0 and has no associated icon.
29"joomla"
on Saturday, 28 November 2009 09:50by cherry
hi..can anybody solve my problem 
i have done a website in joomla i applied seo settings to my site all articles and modules are working properly but components are not working ,i installed componets through installed process after its working ..can anybody tell me what is the difference ..how to set seo settings for windows server project in joomla.. 
please help me..
30"user uploded file"
on Friday, 04 December 2009 07:42by manoj singh
i want a script in joomla where user can upload a file and that file is sent to the admin as a email.
31"@Manoj Singh"
on Friday, 04 December 2009 14:18by Jack Bremer (3B)
Manoj, you want to check out RS Forms or Joomla Forms - easy to do...
32"Joomla version"
on Thursday, 10 December 2009 16:22by Web Site Workers
Whenever we go to look for the file manager, we can't find it. We are using joomla 1.5 so, if your version is older, please let us know.
33"@ Web Site Workers"
on Thursday, 10 December 2009 16:52by Jack Bremer (3B)
Yes, this is for Joomla v1.0.x not v1.5.x - sorry! 
 
Also, we're using JCE Editor with the File Manager Extended plugin
34"View a .pdf"
on Sunday, 07 February 2010 19:11by Bob
I uploaded a .pdf, I see it in my media file. How do I write the link on a section page that will allow the .pdf to be viewed and downloaded. 
 
Joomla 1.5.15 uploaded through Fantastico, is that the problem?
35"Upload a template"
on Wednesday, 31 March 2010 14:54by Linds
Hi I am trying to upload a template file (.dot) but keep getting a message saying invalid file type, is there any way to get round this? 
Thanks
36"@Linds - RE: template"
on Wednesday, 31 March 2010 18:59by Jack Bremer (3B)
HI Linds, 
 
You want to go into the JCE configuration, and depending which version, look for the allowed filetypes in there or in groups, default, file manager (or file manager extended) - it all depends which version. 
 
Jack
37"Component to upload file"
on Wednesday, 12 May 2010 06:39by hjaffer
hi 
i want a component with which admin wil upload files in backend(admin area) 
and it wil be displayed in the frontend(user view).. 
Pl help me
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